H&M Announces Details for 2026 Annual General Meeting in Solna, Sweden
Shareholders of H & M Hennes & Mauritz AB (publ) (company registration number 556042-7220) have officially been invited to attend the company’s Annual General Meeting (AGM), scheduled for Tuesday, 5 May 2026. The meeting will begin at 15:00 CEST and will take place in the Erling Persson Hall at Aula Medica, located at Karolinska Institutet, Nobels väg 6, Solna, Sweden. Registration for shareholders will open earlier in the afternoon at 14:00 CEST, giving attendees adequate time to check in before proceedings begin.
This AGM is an important opportunity for shareholders to take part in key governance matters, vote on resolutions, and stay informed about the company’s strategic direction and performance. As part of H&M’s commitment to transparency and shareholder engagement, the company has provided clear instructions on how shareholders can participate either in person, through a representative, or by voting in advance through postal voting.
Venue Security Rules and Entry Restrictions
The AGM will be held inside the Aula Medica building, which is managed by Karolinska Institutet. In preparation for the event, Karolinska Institutet has issued specific security rules that all participants must follow.
One of the most important restrictions is that bags will not be allowed inside the meeting hall. The only exception will be for small handbags, meaning shareholders should avoid bringing backpacks, large purses, laptop bags, or other bulky items.
All participants must bring valid identification, as ID checks will be conducted. Entry may be denied if the required documentation is not presented at check-in.
Additionally, Karolinska Institutet has imposed a strict policy regarding lithium-ion batteries. Lithium-ion batteries must not be brought into Aula Medica’s premises, whether carried separately or contained in an object. This includes items such as electric bicycles, electric scooters, hoverboards, and other similar vehicles or devices. Shareholders planning to attend should carefully review what they bring to avoid complications at the venue.
These security measures are being enforced to ensure safety and smooth event management.
Board Decision: Postal Voting Permitted Before the AGM
H&M’s board of directors has decided to allow shareholders to exercise their voting rights through postal voting before the AGM. This decision has been made in accordance with the company’s articles of association and reflects modern governance practices aimed at making shareholder participation more accessible.
Postal voting gives shareholders the flexibility to vote without being physically present, ensuring that even those who cannot travel to the meeting location still have the ability to participate in decision-making.
However, shareholders should note that voting methods have specific procedures and deadlines. It is important to follow the correct process depending on whether participation is in person, by proxy, or via postal voting.
Who Has the Right to Participate in the AGM
To participate in the Annual General Meeting, shareholders must meet two key conditions.
First, they must be registered in the company’s shareholder register, which is maintained by Euroclear Sweden AB. The registration must be recorded in the shareholder’s own name as of Friday, 24 April 2026.
Second, shareholders must notify their intention to participate in the AGM within the specified timeframe. The deadline for registration is Tuesday, 28 April 2026.
Only shareholders who satisfy both requirements will be eligible to attend the meeting, vote, and take part in AGM proceedings.
Participation in Person or Through a Proxy
Shareholders who wish to attend the AGM physically at the meeting venue, either personally or through an appointed proxy, must follow the registration process outlined by the company.
To be eligible, the shareholder must be entered in the Euroclear shareholder register in their own name as of the record date of 24 April 2026. Once this is confirmed, they must notify the company of their attendance no later than 28 April 2026.
Notification can be submitted using multiple channels. Shareholders may register by sending written notice by post to:
H & M Hennes & Mauritz AB, c/o Euroclear Sweden AB, Box 191, 101 23 Stockholm
The envelope must be clearly marked: “AGM 2026”
Shareholders may also register by telephone by calling:
+46 (0)8 402 9048
Telephone registration is available Monday to Friday between 09:00 and 16:00 CEST. When calling, shareholders must state that the call concerns notice of attendance for the AGM.
Email registration is also accepted through:
GeneralMeetingService@euroclear.com
Additionally, shareholders may register through the company’s website at:
hmgroup.com/agm
These options ensure shareholders can select the most convenient method of registration.
Registration of Assistants for the AGM
Shareholders attending the AGM may bring assistants, but the number of assistants is limited. A maximum of two assistants may accompany a shareholder.
If assistants will be present, their attendance must be registered using the same process and by the same deadline as the shareholder registration. This means assistant details must be included in the notice of attendance submitted no later than 28 April 2026.
Failure to register assistants by the deadline may result in assistants being denied entry.
Information Required When Registering Attendance
When submitting registration for attendance, shareholders must provide specific personal and shareholding details.
The information required includes the shareholder’s name, their personal identity number (for individuals) or corporate identity number (for legal entities), and their daytime telephone number. Shareholders must also state the number of shares they hold and the number of assistants, if any, who will attend the meeting.
These details allow Euroclear and H&M to validate eligibility and manage the meeting logistics effectively.
Confirmation of Attendance Will Be Sent via Text Message
H&M has confirmed that official confirmation for meeting participation will be delivered in a modern format. Instead of distributing physical entry passes, shareholders will receive confirmation through text message.
Starting from 30 April 2026, registered shareholders will receive a message from the sender name “H&M”. This SMS confirmation will serve as the attendance credential, replacing traditional meeting passes.
Shareholders should therefore ensure that the correct mobile phone number is provided when registering.
Participation Through Postal Voting
For shareholders who are unable or unwilling to attend the AGM in person, H&M provides the option to participate through postal voting. This method enables shareholders to vote in advance on AGM resolutions without attending the meeting physically.
To use postal voting, shareholders must meet the same shareholder register requirement. They must be entered in Euroclear Sweden AB’s shareholder register in their own name as of Friday, 24 April 2026.
In addition, shareholders must register participation by submitting a completed postal voting form. This form must be submitted no later than Tuesday, 28 April 2026, and must reach Euroclear by that date.
Where Postal Votes Must Be Sent
Postal votes can be submitted either by physical mail or by email.
For postal submission, the completed and signed postal voting form must be sent to:
H & M Hennes & Mauritz AB, c/o Euroclear Sweden AB, Box 191, 101 23 Stockholm
The envelope must be marked: “AGM 2026”
Alternatively, shareholders may submit the completed form by email to:
GeneralMeetingService@euroclear.com
In both cases, it is the shareholder’s responsibility to ensure the vote is received by Euroclear Sweden AB no later than the deadline date.
Electronic Postal Voting via BankID
In addition to physical and email submission, shareholders may also vote electronically through Euroclear Sweden AB’s online system.
Electronic voting requires BankID verification and is carried out via Euroclear’s website at:
https://www.euroclear.com/sweden/generalmeetings/
Electronic votes must be cast no later than 28 April 2026, the same deadline that applies to postal submission methods.
This option provides a fast and secure way for shareholders to participate remotely, particularly for those already accustomed to digital authentication and online financial services.
Postal Voting Form Availability
H&M has confirmed that a special form is required for postal voting. Shareholders cannot vote by letter or email without using the official document.
The postal voting form is available on the company’s website at:
hmgroup.com/agm
Shareholders who choose to participate only through postal voting are not required to submit a separate registration for meeting attendance. Submitting the postal voting form serves as their official participation notice.
Important Note: Postal Voting Is Not a Substitute for In-Person Attendance Registration
H&M has emphasized an important distinction that shareholders must understand.
If a shareholder intends to attend the AGM at the venue, whether personally or through a proxy, they must register their attendance following the process under the venue participation instructions. Simply submitting a postal vote is not sufficient for gaining entry to the meeting hall.
In other words, postal voting is only meant for shareholders who are not physically attending. Those who plan to be present must complete the in-person registration process even if they also wish to vote.
This requirement is essential for meeting planning, security compliance, and attendee management at Aula Medica.
Voting Through a Proxy: Requirements and Documentation
Shareholders may choose to vote through a proxy, meaning another person represents them at the meeting. If postal voting is submitted through a proxy, the shareholder must include additional documentation.
A proxy form must be enclosed with the postal voting form when voting through a representative. H&M has stated that proxy forms are available upon request and can also be downloaded directly from the company’s website at hmgroup.com/agm.
For shareholders who are legal entities, such as companies or organizations, an additional requirement applies. The proxy documentation must be accompanied by a registration certificate or another authorization document showing proof of who is legally permitted to sign and act on behalf of the entity.
This ensures that corporate shareholders are properly represented and that voting rights are exercised only by authorized individuals.
Final Reminder for Shareholders
The AGM of H&M in May 2026 represents a key event in the company’s governance calendar. Shareholders who want to participate must ensure they are properly registered in the Euroclear Sweden AB shareholder register by 24 April 2026, and that all attendance notifications or postal votes are submitted by 28 April 2026.
Those attending in person should arrive early for check-in beginning at 14:00 CEST and comply with the strict venue security rules, including restrictions on bags and lithium-ion battery devices.
By offering both physical participation and postal voting options, H&M continues to support shareholder involvement through flexible and modern engagement methods.
Source LInk:https://hmgroup.com/
